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Empuls allows organisations to issue certificates to commemorate recognitions and milestones. Admins can attach certificates to awards during award setup. Certificates are configurable and automatically populate with the awardee’s details. You can use a predefined certificate template or create one from scratch.
Add Certificates option in the award configuration step

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Step 1: Design your template image

Prepare a certificate template image following these guidelines:
  • Image dimensions: A4 landscape — 1754 × 1240 px for best results.
  • Ensure the image has sufficient blank space for dynamic text fields (award name, recipient name, citation, signatory, date).
Certificate template dimension guide for A4 landscape format at 1240x1754px

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Step 2: Upload your certificate image

The Add Certificates option is available in two places: Awards and Work Anniversary Gifts.
  1. Click Add Certificates to open the upload dialog.
  2. Upload your designed certificate image.
  3. Use the Crop Image option to adjust position and size. Image size and resolution are validated to ensure the generated certificate is of printable quality.
Upload certificate image dialog with file selection and upload options
Crop image tool for adjusting the uploaded certificate image

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Step 3: Customise the layout

Select the layout and the text colour to use on your uploaded image.
Certificate layout and text colour selection screen

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Step 4: Provide certificate details

Configure the content fields to appear on the certificate:
  • Award name — Add the award name to the certificate.
  • Pretext — Add introductory text above the recipient’s name.
  • Body text — Add the main body of the certificate.
  • Nominator’s message — Include the nominator’s citation.
  • Signatory — Select who signs the certificate from the dropdown. You can pick from the nominee’s reporting hierarchy (HRBP, L+1, L+2, department head, cost centre head, business unit head), the final approver, the nominator, or the nominator’s reporting hierarchy (Nominator HRBP, Nominator L+1, Nominator L+2, Nominator department head, Nominator cost centre head, Nominator business unit head). Any user-relationship fields (URFs) your company has configured appear twice: once for the nominee’s relationship and once for the nominator’s.
  • Default signatory — Used if the primary signatory does not exist in the system.
Certificate details form with award name, pretext, body text, and signatory
Date options:
  • Nomination Date — The certificate includes the date the nomination was submitted.
  • Approved Date — The certificate includes the date the nomination was approved.
Nominee metadata — Check the box to include a nominee attribute on the certificate and select it from the dropdown. The dropdown offers four standard fields (Department, Business Unit, Cost Centre, Location) plus any user-defined fields (UDFs) your company has configured. Only configured UDFs appear in the dropdown. When you select a UDF, the certificate preview shows the UDF’s configured display name.
Date options and nominee metadata configuration with dropdown field selectors
Your custom certificate is now configured on Empuls and will be automatically attached when this award is issued.

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FAQs

Yes. The nominator citation can be added to the certificate only when the admin has enabled the Nominator citation option during certificate setup.
  • Only 250 characters of content can be printed on the certificate.
  • The nominator can update the certificate citation when submitting the nomination.
Nominator citation field on the certificate setup screen
Yes. Select the Nominator name option in the Primary Signatory field during certificate setup. You can also select someone from the nominator’s reporting hierarchy, such as the nominator’s HRBP, immediate supervisor (L+1), skip-level manager (L+2), department head, cost centre head, or business unit head.
Primary Signatory dropdown with Nominator name option selected
Yes. Enable the Add Nominee Metadata option during Step 4 of certificate setup and select the relevant field from the dropdown. In addition to Department, Business Unit, Cost Centre, and Location, the dropdown also lists any user-defined fields (UDFs) your company has configured.
Add Nominee Metadata option with Department, Business Unit, and Location fields
To get a custom certificate design for rewards, raise a request to cs@xoxoday.com.