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Empuls allows organisations to issue certificates to commemorate recognitions and milestones. Admins can attach certificates to awards during award setup. Certificates are configurable and automatically populate with the awardee’s details. You can use a predefined certificate template or create one from scratch.

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Certificate types

Approval-based and jury-based awards support two independent certificates. You can attach either one, or both. Use a nomination certificate to recognise everyone who is nominated, not only the final winners. Each certificate uses its own template. Attaching a nomination certificate does not change the award certificate. Spot awards and work anniversary gifts support the award certificate only. To attach a nomination certificate, select the Nomination certificate checkbox in the reward configuration step of the award, then follow the steps below to choose and configure its template. Select the Award certificate checkbox to configure the award certificate the same way.
Add Certificates option in the award configuration step

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Step 1: Design your template image

Prepare a certificate template image following these guidelines:
  • Image dimensions: A4 landscape — 1754 × 1240 px for best results.
  • Ensure the image has sufficient blank space for dynamic text fields (award name, recipient name, citation, signatory, date).
Certificate template dimension guide for A4 landscape format at 1240x1754px

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Step 2: Upload your certificate image

The Add Certificates option is available in two places: Awards and Work Anniversary Gifts.
  1. Click Add Certificates to open the upload dialog.
  2. Upload your designed certificate image.
  3. Use the Crop Image option to adjust position and size. Image size and resolution are validated to ensure the generated certificate is of printable quality.
Upload certificate image dialog with file selection and upload options
Crop image tool for adjusting the uploaded certificate image

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Step 3: Customise the layout

Select the layout and the text colour to use on your uploaded image.
Certificate layout and text colour selection screen

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Step 4: Provide certificate details

Configure the content fields to appear on the certificate:
  • Award name — Add the award name to the certificate.
  • Pretext — Add introductory text above the recipient’s name.
  • Body text — Add the main body of the certificate.
  • Nominator’s message — Include the nominator’s citation.
  • Signatory — Select who signs the certificate from the dropdown. You can pick from the nominee’s reporting hierarchy (HRBP, L+1, L+2, department head, cost centre head, business unit head), the final approver, the nominator, or the nominator’s reporting hierarchy (Nominator HRBP, Nominator L+1, Nominator L+2, Nominator department head, Nominator cost centre head, Nominator business unit head). Any user-relationship fields (URFs) your company has configured appear twice: once for the nominee’s relationship and once for the nominator’s.
  • Default signatory — Used if the primary signatory does not exist in the system.
  • Include signatory metadata — Show one of the signatory’s attributes next to their name on the signature line, for example “Nominee HRBP, Technology”. Choose Department, Designation, Business Unit, Cost Centre, Grade, Location, or any configured UDF. If the signatory is the default signatory, enter the text yourself, up to 50 characters. This option is available only when you add a signatory.
The final approver can’t sign a nomination certificate. Empuls issues the nomination certificate before anyone approves the nomination, so it uses your default signatory instead.
Certificate details form with award name, pretext, body text, and signatory
Date options:
  • Nomination Date — The certificate includes the date the nomination was submitted.
  • Approved Date — The certificate includes the date the nomination was approved.
Nomination certificates always use the nomination date, so these options don’t appear when you configure a nomination certificate. Nominee metadata — Check the box to include a nominee attribute on the certificate and select it from the dropdown. The dropdown offers four standard fields (Department, Business Unit, Cost Centre, Location) plus any user-defined fields (UDFs) your company has configured. Only configured UDFs appear in the dropdown. When you select a UDF, the certificate preview shows the UDF’s configured display name.
Date options and nominee metadata configuration with dropdown field selectors
Your custom certificate is now configured on Empuls. Empuls attaches the award certificate when the award is issued and the nomination certificate when the nomination is submitted.

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Download certificates

Nominees and awardees download their certificates from the awards section of their profile.
  • If an award has only one certificate, selecting the certificate downloads it as a PDF.
  • If an award has both certificates, Empuls prompts them to choose Award certificate or Nomination certificate before downloading.

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FAQs

Yes. The nominator citation can be added to the certificate only when the admin has enabled the Nominator citation option during certificate setup.
  • Only 250 characters of content can be printed on the certificate.
  • The nominator can update the certificate citation when submitting the nomination.
Nominator citation field on the certificate setup screen
Yes. Select the Nominator name option in the Primary Signatory field during certificate setup. You can also select someone from the nominator’s reporting hierarchy, such as the nominator’s HRBP, immediate supervisor (L+1), skip-level manager (L+2), department head, cost centre head, or business unit head.
Primary Signatory dropdown with Nominator name option selected
Yes. Enable the Add Nominee Metadata option during Step 4 of certificate setup and select the relevant field from the dropdown. In addition to Department, Business Unit, Cost Centre, and Location, the dropdown also lists any user-defined fields (UDFs) your company has configured.
Add Nominee Metadata option with Department, Business Unit, and Location fields
To get a custom certificate design for rewards, raise a request through Contact Support.