Manage budgets

Budgets in Empuls control how recognition points are distributed to managers and employees. Allocate fixed amounts or prorate distributions based on team size, edit budgets at any time, pause or reactivate them, and monitor spending across the organization.

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Video walkthrough

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Manage organisational R&R budget

Reward Admins (Super Admins) can control the organization’s reward expenses by managing the total points created in the system.

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Create points

Points are the currency used in this system for rewarding users or giving gifts (for example, on birthdays). To start the rewarding process, you must first create points. These points are only paid for at the time of redemption. The Super Admin can create these points using their assigned personal budget.

• You only need to pay for reward points at the time of redemption.
• The organisational wallet must have sufficient funds to honour redemptions on the Empuls store.

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Edit an existing budget

To update a budget’s name, description, allocation, or recipients after it has been created:

1. Go to Manage Budgets in the Admin Hub.
2. Locate the budget in the list and click on it to open Budget Details.
3. Click Edit and make the necessary changes.
4. Click Save to apply the updates.

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Pause and reactivate a budget

If you need to temporarily suspend a budget — for example, during a company restructuring or hiring freeze — you can pause it without losing its configuration.

1. Open the budget from the Manage Budgets list.
2. Click Pause Budget.
3. The budget stops distributing points on its schedule but retains all settings.
4. When ready to resume, open the budget again and click Reactivate.

Reactivation resumes the budget from its configured schedule without requiring you to rebuild it from scratch.

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Duplicate a budget

If you want to create a new budget based on an existing configuration:

1. Go to Manage Budgets and click the budget you want to copy.
2. Scroll to the bottom of the Budget Details page.
3. Click Make a Copy.

A duplicate is created with all the same settings. Edit the copy to adjust the name, recipients, or cadence before activating it.

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View budget history

To review how a budget has performed over time:

1. Navigate to Reports & Settings > Manage Budgets.
2. Locate the budget in the list and click on it to expand.
3. Review the Budget Details section to see historical distribution runs, amounts sent, and recipients.

This view shows the full configuration alongside all historical activity in one place, making it easy to audit past distributions or troubleshoot discrepancies.

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Monitor budget usage

Budget usage data is available in two places:

• Budget Details — Expanding any budget shows current allocation status and remaining balance.
• Budget Reports (in the Reports section) — Organization-wide view of allocated vs. spent budgets across all departments, managers, and programs.

Use budget reports to identify managers who are consistently underspending their allocation (and may need encouragement to recognize more) or departments that are exhausting budgets quickly (and may benefit from a larger allocation).

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FAQs