> ## Documentation Index
> Fetch the complete documentation index at: https://help-empuls.xoxoday.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Workday

> Seamlessly integrate Emplus with Workday.

## Before You Begin

Workday integration requires coordination with your Workday team and Empuls support. Ensure you have IT admin access to Workday and administrative permissions in Empuls.

## Why this Integration?

This integration automates the user account management processes in Empuls based on the employee data available in your Workday account.

With this integration, you can :

* Add new employees to Empuls automatically when their Workday profile is created.
* Edit existing employee data in Empuls simply by updating their Workday profile.
* Remove exited employees from Empuls based on their exit date/status in Rippling.

Once this integration is enabled, the data will sync between Empuls and your Workday account once every 24 hours.

## Set Up The Integration

## 1. Integration Requirement

This is a **custom integration** that requires collaboration between your HR/IT team, the Workday team, and our integration specialists.

## 2. Data Requirements

Below are the required and conditional fields for the integration:

| **Column** | **Data Fields**        | **Required / Conditional** | **Data Type** | **Utility**                                                                                         |
| ---------- | ---------------------- | -------------------------- | ------------- | --------------------------------------------------------------------------------------------------- |
| **A**      | Employee ID            | Required                   | Varchar       | Identity of the user                                                                                |
| **B**      | Email                  | Required                   | Varchar       | Identity of the user                                                                                |
| **C**      | First Name             | Required                   | Varchar       | Identity of the user                                                                                |
| **D**      | Last Name              | Conditional                | Varchar       | Identity of the user                                                                                |
| **E**      | Department             | Conditional                | Varchar       | Set up rewarding/gifting rules                                                                      |
| **F**      | Department Head Email  | Conditional                | Varchar       | Set up rewarding/gifting rules                                                                      |
| **G**      | Designation            | Conditional                | Varchar       | Profile information visible to other users of the platform                                          |
| **H**      | Grade Name             | Conditional                | Varchar       | Set up rewarding/gifting rules                                                                      |
| **I**      | HR Email               | Conditional                | Varchar       | Individual Mapping for setting up rewarding rules                                                   |
| **J**      | Manager Email          | Conditional                | Varchar       | Individual Mapping for setting up rewarding rules, Org chart display and reports access to managers |
| **K**      | Cost Centre            | Conditional                | Varchar       | Set up rewarding/gifting rules                                                                      |
| **L**      | Cost Centre Head Email | Conditional                | Varchar       | Individual Mapping for setting up rewarding rules                                                   |
| **M**      | Business Unit          | Conditional                | Varchar       | Set up rewarding/gifting rules                                                                      |
| **N**      | Site / Location        | Conditional                | Varchar       | Set up rewarding/gifting rules                                                                      |
| **O**      | Joining Date           | Conditional                | Date          | Work Anniversary gifting & Public wishes on the milestone events.                                   |
| **P**      | Date Of Birth          | Conditional                | Date          | Birthday gifting and public wishes on the occasion                                                  |
| **Q**      | Contact No.            | Conditional                | Varchar       | Profile Information visible to other employees.                                                     |
| **R**      | Employee Status\*      | Required                   | Varchar       | Empuls access blocked to disabled accounts.                                                         |

## 3. JSON Report Setup

You’ll also need to generate a **custom JSON report** in Workday.
Please connect with your Workday support team to:

* Create the custom JSON report
* Share the **report URL** and **credentials**

Once you have this information, email it to us and we will handle the backend integration.

## Need Help?

<Note>Reach out to your Empuls Account Manager or email us at **[cs@xoxoday.com](mailto:cs@xoxoday.com)** for assistance with setting up the integration.</Note>
​